Plain-English meanings of the words used every day on Indian construction and interior sites, from BOQ and DPR to hajiri and retention. Each term links to a full guide, and most come with a free format you can download.
Billing and contracts
- BOQ (Bill of Quantities)
- A list of every work item in a project with its description, unit, quantity and rate. It is the base for tendering, billing and tracking progress. What is BOQ · BOQ format in Excel
- RA bill (Running Account bill)
- A part bill raised during the work for the quantity done so far, minus what was billed before and minus deductions. RA bill meaning · RA bill format
- Measurement book (MB)
- The record of measured work (length, breadth, depth, quantity) that supports every contractor bill. MB meaning · MB format
- Work order
- The written order given to a contractor or subcontractor with scope, rates, quantities, timelines and payment terms. Work order format
- Retention money
- Part of each certified bill that the owner holds back until the work and the defect liability period are complete, as per the contract. Retention money explained
Material and stores
- Indent (material requisition)
- A request from site for material, sent for approval before anything is bought. Indent meaning · Indent format
- PO (Purchase Order)
- The order sent to a vendor after an indent is approved, with item, quantity, rate and delivery terms. Material management
- GRN (Goods Received Note)
- The record made when material reaches site: what was ordered, what arrived and what was accepted. GRN meaning
- Challan
- The delivery note that comes with the truck. It is checked against the PO and the GRN before the bill is paid. How PO, challan, GRN and bill match
- Stock register
- The running record of receipts, issues and balance for each material on site. Free stock register format · Cement register
- Material reconciliation
- Comparing how much material the work should have used with how much was actually issued, to find wastage or loss. Meaning · Step-by-step method
- Tools and machinery register
- Which machine or tool is on which site, with whom, and its repair history. Format
Labour
- Hajiri (hajri)
- Daily labour attendance on site. The hajiri register decides wages and contractor bills. Hajiri app · Free attendance sheet
- Muster roll
- The register of workers present each day, used to calculate wages. Muster roll meaning · Muster roll format
- Labour advance (kharchi)
- Money given to workers or contractors before settlement, recovered later from wages or bills. Advance register
- Labour wage calculation
- Working out wages from days present, half days, overtime and advances. Wage calculation · Labour cost calculator
Reports and records
- DPR (Daily Progress Report)
- The daily site report: work done, manpower, material, machines, issues and photos. What is DPR · Free DPR format
- Site diary
- A dated daily log of weather, manpower, instructions, visitors and delays, often used later in disputes. Site diary format
- Petty cash register
- The record of small cash payments on site, with vouchers and a running balance. Petty cash register · Site expense register
- Project cost tracking
- Comparing budget, spent, committed and balance for each cost head of a project. How to track project cost
Keep all of this in one app
Trackovo keeps indents, purchase orders, GRN with photo proof, site stock, hajiri with photo and GPS, wages, contractor payments, the measurement book and DPRs in one app on Android, iPhone and web. One price per company, labour logins free. Start the 14-day free trial or see all free Excel formats.