Vendor Management
Vendor Problems — Solved with Trackovo
Get clear vendor history, faster follow-ups, rate discipline, and clean settlements with proofs and approvals.
Real Vendor Problems
Pain Points
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Vendor Follow-up Chaos
Calls/WhatsApp everywhere—no single place to check what was ordered or pending.
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No Clear Vendor History
Old bills, rates, and deliveries are hard to find—decisions become guesswork.
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Rate Manipulation / Confusion
Different rates by different team members—owner loses pricing control.
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Wrong Delivery / Partial Delivery
Vendor delivers partial or wrong items—tracking and returns become messy.
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Settlement Disputes
Vendor says “payment pending”, office says “paid”—no clean reconciliation.
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No Vendor Performance Visibility
Late deliveries, wrong items, poor service—yet still same vendor gets orders.
How Trackovo Solves It
Control System
✓
Vendor-wise Orders & Requests
All purchase/material requests are linked—pending vs delivered stays visible.
✓
Central Vendor Ledger
All bills, deliveries, payments and proofs stay under one vendor profile.
✓
Rate Discipline (Item-wise Defaults)
Default item rates + controlled edits reduce random pricing and negotiations.
✓
Delivery Proof + Verification
GRN/photos/bills attached—wrong/partial delivery can be flagged quickly.
✓
Clean Settlements
Payment history + outstanding balance are auto-visible—fewer disputes.
✓
Accountability via Audit Trail
Who ordered/approved/received is logged—clear responsibility.
Business Results
Impact
↘
Faster Follow-ups
Know what’s pending instantly—less calling and less confusion.
↘
Better Rates & Savings
Price discipline and vendor comparison improves purchase decisions.
↘
Fewer Delivery Issues
Verification + proofs reduce wrong/partial deliveries and return hassles.
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Clean Vendor Settlements
Outstanding and paid amounts stay clear—relationships improve.
Want Vendor Control Without Daily Calls?
Use Trackovo Vendor Management to track orders, rates, proofs and settlements—cleanly.
Vendor Management — UI Preview
One vendor screen shows: history, dues, last deliveries, proofs, and who approved.
This is how tracking reduces delays and wrong deliveries—status stays visible to everyone.
Settlement becomes clean: bill-wise tracking + approvals + proofs → fewer disputes.
How it works (Live, Simple, Traceable)
How Trackovo keeps vendor orders, deliveries, bills and payments in one flow—so you don’t chase calls.
Vendor Profile (Single View)
Vendor Ledger
Outstanding
Vendor-wise pending balance (bill-wise)
Follow-up
Last Delivery
Req #MR-218 • 18 Bags Cement • Proof attached
Verified
Default Rates
Item-wise default price shown to avoid rate confusion
Controlled
Order to Delivery (Live Tracking)
Requests
Orders
Delivery
Proofs
Req #MR-221
Putty 20 Bags • Approved by Admin
Approved
Req #MR-223
8mm Sariya • Awaiting purchase action
Pending
MR-221 Delivery
Received 18/20 • 2 pending (follow-up)
Partial
MR-220 Delivery
All received • Site engineer verified
Done
Bill Photo + GRN
Uploaded at delivery time • Keeps record clean
Attached
Mismatch Flag
Wrong brand detected → return initiated
Action
Settlement & Approval Flow
Payments
Bill #ST-554
₹ 58,000 • Paid ₹ 40,000 • Balance ₹ 18,000
Due
Payment Request
Created by Accountant → Needs Admin approval
Approve1
Create Payment RequestBill select + amount + reason + proof
2
Approval by Owner/AdminPrevents wrong/unauthorized payments
3
Payment LoggedHistory + balance auto-updated (no duplicate)