Accounts Module
Common Accounts Problems — Solved with Trackovo
Stop cash leakage, prevent duplicate payments, and get project-wise cost clarity with approvals, bills and audit trails.
Real Accounts Problems
Pain Points
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Payment Leakage (Cash Mismanagement)
Cash goes out without proper proof—hard to track who paid, why, and for which site.
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Duplicate Payments
Same bill gets paid twice because previous payments aren’t visible or recorded properly.
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Missed Dues / Follow-ups
Pending amounts get forgotten—vendors/contractors keep calling and disputes increase.
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No Project-wise Cost Clarity
Expenses are mixed across sites—owner can’t see real cost or profitability of each project.
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Bills & Proofs Scattered
WhatsApp slips, GST/non-GST bills, and receipts get lost—verification becomes slow.
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No Approval Control
Payments are made without authority—later the owner finds mistakes or overpayments.
How Trackovo Solves It
Control System
✓
Payment Requests + Approvals
Every payment needs request + approval—control stays with Admin/Owner.
✓
Bill-wise Payment History
Track how much paid, when paid, balance pending—duplicate payments get prevented.
✓
Party-wise Outstanding
Vendor/contractor dues are visible anytime—follow-ups become systematic.
✓
Site-wise Accounting
Record every expense against a project—real project cost and profitability becomes clear.
✓
Proof Attachments (Bills/Receipts)
Upload GST/non-GST bills, receipts, screenshots—everything stays organized and verifiable.
✓
Audit Trail
Every action has user + time logs—strong accountability across the team.
Business Results
Impact
↘
Less Cash Leakage
Approvals + proofs ensure money goes out only for valid work and verified bills.
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No Duplicate Payments
Bill history and pending balance reduce repeated payments and confusion.
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Clear Dues & Faster Settlements
Outstanding is visible party-wise—disputes reduce and relationships improve.
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Project-wise Profit Clarity
Know site cost in real-time—make better decisions and protect margins.
Want Clean Accounts & Full Control?
Start using Trackovo Accounts to manage payments, dues, bills and approvals—without chaos.
Daily Payments Process
1
Payment Request
Create payment request
2
Verification
Team Lead verifies details
3
Approval
Finance Manager approves
4
Bank Confirmation
Confirm with bank account
5
Payment Processed
Payment executed
Expense Management Process
1
Expense Submission
Employee uploads expense with receipts
2
Verification
Manager verifies expense details
3
Approval
Finance approves the expense
4
Payment Request
Option to generate payment request
5
Payment Processing
Accounts processes payment
6
Payment Completed
Payment is completed
7
Record Keeping
Expense recorded in system
8
Reporting
Added to financial reports
9
Process Completed
Expense process finalized